While some embassies make it mandatory to submit a visa covering letter, not all will require you to submit one. However, whether or not they have ask for it, I always attach a covering letter along with my visa documents submission. This, in my opinion, sorts any confusions whatsoever!

Why do you need a cover letter?

It is very important to understand why a covering letter is submitted along with the rest of the visa supporting documents. Before you write your cover letter, keep the below pointers in mind –

  • The embassy/consulate would always like to know about you in short.
  • The embassy/consulate would want to know your travel intentions; location, duration and purpose!
  • The covering letter is an additional validation of the application form that is filled.
  • The covering letter acts as an assurance to the claims made in the application form and supporting documents.
  • This letter helps you connect with the visa granting official in a more personalized way.

A straightforward and honest visa covering letter will add to your chances of a speedy visa approval.

Pin to read later!

What should you include in your Visa Covering Letter?

There are different formats you will see. Different people have different approaches to writing a covering letter for a visa. A study visa covering letter will be different compared to a business visa or a tourist visa. However, if I am applying a straight forward tourist visa, I generally keep the format in the following manner –

  • A subject line stating the kind of visa I am applying
  • Next, I introduce myself and write a few lines mentioning my travel intentions, the dates and the places I plan to see. I also explain why I need the specific visa type I have mentioned. This is also the time when I mention anything specific that I want them to know.
  • In the next paragraph, I include names and relationship of people who plan to travel with me. Although, it is optional, I mention everyone’s (including mine) passport number just for a quick validation.
  • Following that, I list down everything that I have attached as documents supporting our visa application.
  • Finally, I sign-off mentioning my address and phone numbers which can help them reach me if need be.

A Sample Visa Cover Letter

Below is a rough sample of a Visa Covering letter. You can consider using this format whether it is schengen or other visa. You can add or delete based on your requirements.

Sample Visa Cover Letter

Japan Tourist Visa – Understand the Complete Process

Similar Posts


  1. Really informative post. I’m currently working on securing a Visa (though still deciding between Ecuador, Peru and Argentina) so this had been incredibly helpful.

  2. I’ve never had to write a visa cover letter. This post could come in useful one day though so thanks!

  3. Haven’t had to do this yet, but I think it’s a good resource for me in the future, especially since I am traveling more and more. It’s good to be honest and up front about why you want to visit a country or region. Thanks for this!

  4. Writing a cover letter definitely helps it seems. Thanks for such an informative post. It would help travellers like us who are clueless with visa applications!

  5. This is very useful article. All needed information is here. As a shengen passport holder I am glad I don’t have to go through all these.

  6. This is sooo helpful! I wish I read this when I was struggling with my european visa.. good job! 👍

  7. Thank you for this information. I would have never thought to just go ahead and do a covering letter regardless if it is required or not. Good rule of thumb!

  8. Very interesting and useful post! I usually go blank when writing this formal things… maybe this will save me in the future 🙂

  9. This is so useful! I didn’t even realize you need a visa cover letter.

Leave a Reply

Your email address will not be published. Required fields are marked *